Compliance
Compliance Program Guidelines
1. Purpose
1.1 The Compliance Program Guidelines are intended to comply with the International Federation of Inspection Agencies (IFIA) under the relevant rules of the meaning of "Compliance". Under the guidance in the Compliance Program, to maintain and improve their work style, with a good reputation reflecting CTS's core values, and creating better business values.
1.2 This program seeks to stop company actions contrary to the Compliance Program and to promote high standards:
Honesty and trustworthiness
Objectivity and independence
Respect for each Individual
CTS, through compliance with a Compliance Program and social responsibility has positive influence on others.
2. Applicability
2.1 This procedure applies to all shareholders of the company, officers, employees and consultants, whether they are full-time, part-time, consultants, or temporary office workers.
2.2 Company's shareholders have appointed Julia Ji as the company's Compliance Officer. If you have any questions about the Compliance Program or would like to report any violations, please contact Julia Ji at admin@cts-inspection.com.
3. Principles
3.1 All employees must strictly follow the requirements of the Compliance Program strictly executing all points mentioned therein.
3.1.1 All employees of the Company shall be subject to the Compliance Program to ensure that our daily business runs properly. Each employee, no matter what department or position, must be familiar with and comply with all sections and points in the Compliance Program.
3.1.2 All employees should employ good business practices and risk management strategies in accordance with the Business Principles for Countering Bribery as published by Transparency International and Social Accountability International(www.transparency.org).
3.1.3 All employees of the company must be committed to full compliance with local country's laws and regulations.
4. Application
4.1 Service integrity
4.1.1 All employees of the company should have a professional, independent and impartial way of doing business; we will not tolerate any departure from the relevant methods and procedures defined or reports that do not accurately represent our inspector’s onsite findings. Staff can never succumb to any pressure or influence that can lead to changes in the quality of work.
4.1.2 Data, test results and other important facts will be truthfully reported. Our report and certification must accurately indicate the actual results, professional advice or conclusions.
4.1.3 The company will implement the quality control process and ensure that these requirements are followed.
4.2 Provide authentic documentation and information
4.2.1 Authenticity of financial and accounting documents. All financial and accounting information must be timely and accurately recorded and can be ready to accept internal and external audits.
4.2.2 There should be internal control of financial and accounting information. The company should establish internal control of financial accounting information, implementing procedures to ensure financial and accounting information’s quality and reliability, and to comply with laws and regulations.
4.2.3 Ensure the authenticity of the information and reports. Each employee is required to take responsibility for the information including, financial reports, legal reports, inspection reports, studies and other documents.
4.3 Transactions with business partners
4.3.1 All employees in business dealings with the outside world, it is necessary to explain our business objectives openly, fairly and transparently, without any secret operations. We must share all information to the relevant person in charge of the business/company’s "Compliance Program" to ensure that the other party clearly understands the company's practices in relation to current dealings.
4.4 Training
4.4.1 In order to maximize the implementation of the "Compliance Program", the Compliance Committee will organize regular staff training; organizational staff will seriously study the guidelines to ensure that each employee has a clear understanding of the "Program";
4.4.2 The Administration Department is responsible for formulating the "Program", providing program training the timely training of new staff and the retaining of all training records;
4.4.3 Each department manager is responsible for the organization of the department's staff from time to time to learn the "Program" at least twice a year, and training records shall be submitted to the Executive Department for archiving;
4.4.4 The Administration Department is responsible for issuing Compliance Program notification to new employees. They should also administrate training and applicable tests to all new employees.
4.4.5 Department managers must sign documentation each year stating that they will operate according to the regulations set by the Compliance Committee and standards written in the "Compliance Program".
4.4.6 Department managers, have the yearly responsibility to sign the Compliance Program to ensure that their department runs in accordance with the "Compliance Program".
4.4.7 The Compliance Officer, at least once a year must have a meeting with members of the Compliance Committee. They should review the implementation of the Compliance Program and make appropriate adjustments if necessary.
4.5 Reporting
4.5.1 Any employee found to have violated the "Compliance Program", has the right to state their case before to the Compliance Committee;
4.5.2 If any employee is forcibly given improper benefits from customers/suppliers, factories or any other agency, they are required to immediately report this to the Compliance Officer or their direct manager.
4.5.3 All informants to the Compliance Committee can be anonymous if they so desire;
4.5.4 If the informant is involved in the violation, it does not absolve his/her responsibility, but according to the reports and employee’s attitude it may be acceptable to give a lighter sentence or exempt them from punishment.
4.5.5 For employees who seriously violated the "Compliance Program", the Compliance Committee will subject him/her to disciplinary action, including termination of employment contract.
4.5 For investigating related complaints, reports and investigation procedures, see "Compliance complaints / report handlers".
5. Compliance Program Contact Information:
Compliance Officer： Julia Ji
Tel: +86-574 - 8921 2831- 8018
Fax: +86-574 - 8921 2817
E_mail: admin@CTS-inspection.com
1. Purpose
1.1 The Compliance Program Guidelines are intended to comply with the International Federation of Inspection Agencies (IFIA) under the relevant rules of the meaning of "Compliance". Under the guidance in the Compliance Program, to maintain and improve their work style, with a good reputation reflecting CTS's core values, and creating better business values.
1.2 This program seeks to stop company actions contrary to the Compliance Program and to promote high standards:
Honesty and trustworthiness
Objectivity and independence
Respect for each Individual
CTS, through compliance with a Compliance Program and social responsibility has positive influence on others.
2. Applicability
2.1 This procedure applies to all shareholders of the company, officers, employees and consultants, whether they are full-time, part-time, consultants, or temporary office workers.
2.2 Company's shareholders have appointed Julia Ji as the company's Compliance Officer. If you have any questions about the Compliance Program or would like to report any violations, please contact Julia Ji at admin@cts-inspection.com.
3. Principles
3.1 All employees must strictly follow the requirements of the Compliance Program strictly executing all points mentioned therein.
3.1.1 All employees of the Company shall be subject to the Compliance Program to ensure that our daily business runs properly. Each employee, no matter what department or position, must be familiar with and comply with all sections and points in the Compliance Program.
3.1.2 All employees should employ good business practices and risk management strategies in accordance with the Business Principles for Countering Bribery as published by Transparency International and Social Accountability International(www.transparency.org).
3.1.3 All employees of the company must be committed to full compliance with local country's laws and regulations.
4. Application
4.1 Service integrity
4.1.1 All employees of the company should have a professional, independent and impartial way of doing business; we will not tolerate any departure from the relevant methods and procedures defined or reports that do not accurately represent our inspector’s onsite findings. Staff can never succumb to any pressure or influence that can lead to changes in the quality of work.
4.1.2 Data, test results and other important facts will be truthfully reported. Our report and certification must accurately indicate the actual results, professional advice or conclusions.
4.1.3 The company will implement the quality control process and ensure that these requirements are followed.
4.2 Provide authentic documentation and information
4.2.1 Authenticity of financial and accounting documents. All financial and accounting information must be timely and accurately recorded and can be ready to accept internal and external audits.
4.2.2 There should be internal control of financial and accounting information. The company should establish internal control of financial accounting information, implementing procedures to ensure financial and accounting information’s quality and reliability, and to comply with laws and regulations.
4.2.3 Ensure the authenticity of the information and reports. Each employee is required to take responsibility for the information including, financial reports, legal reports, inspection reports, studies and other documents.
4.3 Transactions with business partners
4.3.1 All employees in business dealings with the outside world, it is necessary to explain our business objectives openly, fairly and transparently, without any secret operations. We must share all information to the relevant person in charge of the business/company’s "Compliance Program" to ensure that the other party clearly understands the company's practices in relation to current dealings.
4.4 Training
4.4.1 In order to maximize the implementation of the "Compliance Program", the Compliance Committee will organize regular staff training; organizational staff will seriously study the guidelines to ensure that each employee has a clear understanding of the "Program";
4.4.2 The Administration Department is responsible for formulating the "Program", providing program training the timely training of new staff and the retaining of all training records;
4.4.3 Each department manager is responsible for the organization of the department's staff from time to time to learn the "Program" at least twice a year, and training records shall be submitted to the Executive Department for archiving;
4.4.4 The Administration Department is responsible for issuing Compliance Program notification to new employees. They should also administrate training and applicable tests to all new employees.
4.4.5 Department managers must sign documentation each year stating that they will operate according to the regulations set by the Compliance Committee and standards written in the "Compliance Program".
4.4.6 Department managers, have the yearly responsibility to sign the Compliance Program to ensure that their department runs in accordance with the "Compliance Program".
4.4.7 The Compliance Officer, at least once a year must have a meeting with members of the Compliance Committee. They should review the implementation of the Compliance Program and make appropriate adjustments if necessary.
4.5 Reporting
4.5.1 Any employee found to have violated the "Compliance Program", has the right to state their case before to the Compliance Committee;
4.5.2 If any employee is forcibly given improper benefits from customers/suppliers, factories or any other agency, they are required to immediately report this to the Compliance Officer or their direct manager.
4.5.3 All informants to the Compliance Committee can be anonymous if they so desire;
4.5.4 If the informant is involved in the violation, it does not absolve his/her responsibility, but according to the reports and employee’s attitude it may be acceptable to give a lighter sentence or exempt them from punishment.
4.5.5 For employees who seriously violated the "Compliance Program", the Compliance Committee will subject him/her to disciplinary action, including termination of employment contract.
4.5 For investigating related complaints, reports and investigation procedures, see "Compliance complaints / report handlers".
5. Compliance Program Contact Information:
Compliance Officer： Julia Ji
Tel: +86-574 - 8921 2831- 8018
Fax: +86-574 - 8921 2817
E_mail: admin@CTS-inspection.com
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